easygpaser
- Oct 3, 2019
- 14 min read

最“中庸”的9个英文邮件模板，怎么用都不会出错！

我们之前做过邮件的全面科普~

可同学反映，诶，实际动笔，

还是绞尽脑汁，写不出来。

那我们能怎么办呢？

只好给你找模板啦

模板虽然“套路”，没有新意

但格式化的内容，同样也意味着不容易出错

所以新生们赶紧收集起来吧~

具体分别是：

针对导师交流场景的5个模板：

向老师提问的模板

想和老师约时间的模板

向老师道歉的模板

申请作业延期的模板

进行申诉的模板

还有日常生活可能需要的4个模板：

措辞比较强硬的通用模板

投递简历催回信的模板

简单介绍自己的模板

产品问题投诉的模板

1、想问导师作业上的问题

这个绝对是痛点啦

不要怕，把你的疑惑说清楚，并可以解释下你做了什么方面的努力，其次表达你期望老师尽快回复的方式，最后表示感谢，

注意保持礼貌

主题栏，说清楚你的电子邮件是关于什么的：

“Subject: Due date for oceans project’

“Subject: Question about tonight’s homework’

“主题：海洋作业的截止日期”

“主题：关于今晚家庭作业的问题”

正文，从简洁的称呼开始

“Hi Mr. Taylor.”

“Dear Mrs. Richards.”

“嗨，泰勒先生。”

“亲爱的理查兹太太。”

接着告诉你的老师你对什么感到困惑

“I had a question about when the oceans project is due for environmental science. The assignment sheet says next Monday, but you mentioned today that we aren’t presenting until Wednesday.”

“我有一个问题，关于海洋项目何时应该用于环境科学。任务单上写着下周一，但你今天提到我们要到周三才能演示。”

“Ihave a question about the reading and analysis for tonight’s homework.I wasn’t sure if thesample dialogue we’ re supposed to write for the second question is between two characters in the story, or two characters we make up.”

“我有一个关于今晚家庭作业的阅读和分析的问题。我不确定我们要为第二个问题写的内容是否在故事中的两个角色之间，或者是我们自己创立两个角色。”

接着，直接向他们寻求帮助，并请求他们做出解释和回答。

“Could you let me know which it is?”

“你能告诉我是哪一个吗？”

“I read the directions a couple times, but still couldn’t tell. Could you clarity?”

“我看了几遍说明书，但还是不知道。你能说明一下吗？”

请求老师回复你。

“Please let me know either in class or by email.”

“请在课堂上或通过电子邮件通知我。”

“I know the assignment is due tomorrow, so I’d appreciate it if you could get back to me as soon as possible.”

“我知道明天就要交作业了，如果你能尽快给我回电，我将不胜感激。”

最后，对老师的帮助表示感谢。

“Thanks for the help!

Clara”

感谢您的帮助

Clara

“Thanks,

John”

谢谢

John

2、想找老师约时间谈谈

既然是想找老师约时间，那么邮件本身的内容就没必要长，注意约定时间，或者请求预约时间。

可以先“套磁”再委婉请求：

Dear Professor Smith,

I really enjoyed your Introduction to Writing Course, and I was interested in continuing by taking the Advanced Writing Course next semester. I’d like to meet with you to ask a few questions about the course, and also to get more information about the scholarship for international students.

亲爱的史密斯教授，

我非常喜欢你的写作课程，我有兴趣继续学习下学期的高级写作课程。我想和您见面，询问有关课程的几个问题，并获得有关国际学生奖学金的更多信息。

给出自己的时间，供老师选择：

Would it be possible to meet with you at your office sometime next week? I’m available during your regular office hours on Monday and Wednesday (2-5 p.m.), but if you’re busy on those days, I could also meet any time on Tuesday or on Friday afternoon. Please let me know what day and time would work best for you.

下周某个时候你可以在办公室见到你吗？我可以在周一和周三（下午2-5点）的正常办公时间内到达，但是如果你在那些日子很忙，我也可以在周二或周五下午的任何时间见面。请告诉我什么日期和时间最适合您。

最后，感谢老师。

Thanks very much for your time and help!

John Johnson

非常感谢您的时间和帮助！

约翰约翰逊

3、找老师道歉

仅是以防万一的情况，如果因为什么事情惹老师生气了，比如迟到或者作业没做好等等，不同于国内流于形式的“悔过书”，真诚的道歉态度，绝对是最重要的，这点不要轻率对待。

先看模板：

Apology Letter Template

Respected[ name of the recipient with appropriate title before it],

尊敬的[收件人的姓名，前面有适当的头衔]，

I would like to apologize for my [mention the reason why you are apologizing].

understand that I have been [ mention the further details ofthe incident for which youfeel apologized]

我想为我的[提到你道歉的原因]道歉。

明白我已经[提到你感到抱歉的事件的进一步细节]

I would like to inform you that I have

[ if there are anyjustifications for your at you can mention here.I will make sure that such action is not repeated in future.]

我想告诉你我

[如果您有任何理由，请在此提及。我将确保以后不再重复此错误。]

I would request you to forgiveme for whatever I have done.[ Finally promise the recipint that such actions will not be repeated again]

我请求你原谅我所做的一切。[最后向读者保证这样的行为不会再发生]

Thanking you,

[ name of thesender]

谢谢你，

[名字]

举个详细的例子：

Dear Mr. Shannon

I am writing to you today to apologise for my poor behaviour at school yesterday afternoon.I made some very poor choices and you had to take time out of your day to take care of thesituation.I understand that you are very busy and that you have better things to do than discipline kids who just want to get into trouble.I am very sory for the poor choices that I made.

In the future l promise to make better choices.I know that staying out of trouble not only benefits all the teachers who don’t have to take the time to deal with the situation but that it also benefits me as well. School is for learning and when I mess around I miss out on important educational opportunities. From now on I will be a great student.I will study hard and stay out of trouble. You can count on me.

Thank you for your time and please accept my apology.

Sincerely

Shawn McConnell

亲爱的香农先生，

我今天写信给你，为我昨天下午在学校表现不佳而道歉。我做了一些非常糟糕的选择，让你不得不抽出时间来处理这个问题。我知道你很忙，你有比管教只会惹麻烦的孩子更好的事情要做。我为我做出的糟糕选择感到非常难过。

将来我会做出更好的选择。我知道，不惹麻烦不仅有利于所有不必花时间处理这种情况的老师，而且也有利于我。学校是为了学习，当我在乱搞的时候，我错过了重要的教育机会。从现在起，我将成为一名优秀的学生，我将努力学习，不惹麻烦。你可以相信我。

谢谢你抽出时间来，请接受我的道歉。

真诚的

肖恩·麦康奈尔

4、申请作业延期

一般而言，老师还是会比较好说话的，但具体能不能延期，延期有没有惩罚，还要参考学校的规定，这点一定要注意！不然可能是老师同意了，但是最后提交还是被扣分了。当然，毕业论文期间和老师的私人约定不在此列。

依旧是先写主题，注明目的：

“Subject: Extension for History paper”

“Subject: Extension for Bio project”

“主题：历史论文延期”

“主题：生物作业延期”

以简短、恭敬的问候开场：

“Dear Mr. Carter,”

“Dear Ms. Lee,”

“亲爱的卡特先生，

亲爱的李女士，

接着正文解释你为什么需要延期：

“I’ve been working on my ancient Egypt essay for the past week or so now, but due to the amount of research and studying for the rest of my finals, I don’t think I’ll be able to finish it on time.”

“我在过去一周左右的时间里一直在写我的古埃及论文，但是由于我期末考试的研究和学习，我认为我不能按时完成这篇论文。”

“I got the flu a few days ago and haven’t been able to work on the cell project for biology. I’m feeling better and am working on it now, but I don’t think I’ll be able to finish it by this Friday.”

“几天前我得了流感，还没能在细胞生物学项目上工作。我感觉好多了，现在正在努力，但我想我不能在这个星期五之前完成。”

接着说明，你准备什么时候交作业：

“Would it be OK if I turned it in on Thursday of next week, instead of Monday?”

“如果我在下星期四而不是星期一交，可以吗？“

“Could I take the weekend to keep working and turn it in on Monday instead?”

“我可以利用周末继续工作，改为周一交吗？“

感谢老师的理解

“Doing a good job on this paper is important to me, and I think that with a few extra days of work, I could better reflect the full extent of my research and writing ability. Thank you for your understanding!”

“做好这篇论文对我来说很重要，我认为多工作几天，我就能更好地反映出我的研究和写作能力。谢谢你的理解！“

“I know this project makes up a big portion of our final grade and I would really appreciate the extra few days. Thank you so much for your flexibility.”

Sign off in a friendly way.

“我知道这个项目占了我们毕业季的很大一部分，我真的很感激额外的几天。非常感谢能灵活安排。”

最后，礼貌的结尾。

“Best,

Clarissa Reynolds”

“Thanks,

Sam Peters”

5、想找老师进行申诉

如何表达对现有评定结果的不满是门技术活，还记得我们之前说过的吗？这类容易留下“把柄”的内容，最好“当面谈”。

不能当面谈的，要尽量客观的把事情的重要性和概要说清楚。

建议可以下面的方式：

1、简要说明问题的前应后果，提供充足的背景信息

2、解释你为解决问题所做过的尝试

3、说明为什么收件人需要解决这个问题的重要性

4、提供有关你认为可以解决的方式或你愿意如何帮助解决问题的建议

举个例子：

Example

Dr. Lambert:

The review that we had the period before the final was not accurate. As a result, the grades we received could have been incorrect. The T.A.s who led the review gave incorrect information. I would like to suggest that you ask students who were at the review which information the T.A.s gave incorrectly and account for those errors in our grades. There have been a number of complaints from fellow classmates who feel the same way. Please take this into consideration.

Thank you.

兰伯特博士：

我们在决赛前的那段时间的评价并不准确。因此，我们收到的成绩可能不正确。领导审查的助理提供的信息是不正确。我想建议您询问那些参与评审的学生哪些信息是错误的，并说明我们成绩中的错误。同学们也有同样的抱怨。请考虑到这一点。

谢谢。

以上5种是我们常见的老师对话的模板

那接下来我们要说点日常会用到的其他模板

6、措辞比较强硬的通用模板

这个模板比较适合把事情交代清楚，不过，不大适用于私人邮件以及和上司长辈类的邮件。

不过，如果说，面对一些工作交接，或者商务信函，这种简单直接表达需求以及目的的邮件，反而更直观效果好。

通用的邮件模板：

这是一个比较简单通用的沟通模板，你可以通过这个模板，说明你的要求，不过这个模板语气比较强，不适合发给长辈以及教授。

示例：

同时还有注意以下事项：

6、商业邮件的回复

回复商业邮件，一定要交代下前应后果，再表明目的，如果是约定见面时间，那更要做出具体的时间回复以及约定。

开头：

To:（insert recipient address）

From:（your address）

Subject（give details，keep it short）

Dear Mr/Mrs（insert name）.

收件人：（插入收件人地址）

发件人：（您的地址）

主题（详细说明，简明扼要）

尊敬的先生/女士（插入姓名）

交代前应后果，说明来意：

We were delighted to receive your email concerning（give details）sent on the（enter date）and will be happy to do business with you/help you with your request/work together/discuss this topic further.

我们很高兴收到您在（输入日期）发送的有关（提供详细信息）的电子邮件，并将很高兴与您做生意/帮助您提出请求/合作/进一步讨论此主题。

约定时间地点，目的：

It was great to hear from you and hear about your business proposalrequest/invitation so we would like to take you up on your offer and arrange a meeting for the（enter date）at our offices/a nearby restaurant/where is easiest for you.

很高兴收到您的来信，并了解您的业务建议请求/邀请，因此我们愿意接受您的报价，并在我们的办公室/附近的一家餐厅/您最方便的地方安排一次会议（输入日期）。

最后，礼貌的结尾。

Should you have anymore questions or doubts then please feel tfree to contact us.We will be awaiting your confirmation for our meeting.

如果您有任何疑问或疑问，请随时与我们联系。我们将等待您的确认。

Kind regards.

（enter name）

（enter detalils）

亲切的问候。

（输入名称）

（输入详细信息）

7、投递简历怎么催回复

主题行标明内容：

Subject Line of Email Message:

Programmer Position-Jane Doe Application

电子邮件主题行：程序员职位——Jane Doe——应用程序

正文先礼貌的打招呼:

Emall Message:

Dear Mr./Ms. Last Name: if you have a name, otherwise omit this line)

电子邮件：

尊敬的先生/女士姓氏：

说明情况，希望能早日得到回复：

I submitted a CV earlier this month for the programmer position advertised in the Times Union.

本月早些时候，我递交了一份简历，申请在纽约时报联盟（TimesUnion）登上的程序员职位。

展现自己与岗位的匹配：

I am very interested in working at XYZ Company and I believe my skills, especially my C++experience at ABD company, would be an ideal match for this position.

我对XYZ公司的工作很感兴趣，我相信我的技能，特别是我在ABD公司的C++经验，将是这个职位的理想匹配。

最后，留下联系方式以及表达感谢：

If necessary,I would be glad to resend my resume or to provide any further information you might need regarding my candidacy.I can be reached at (555)555-5555 or jdoe@ abcd. com.I look forward to hearing from you.

如有必要，我很高兴重新发送我的简历或提供关于我的候选人资格的任何进一步信息。我可以通过（555）555-5555或jdoe@abcd联系。我期待你的消息。

Thank you for your consideration.

谢谢你的考虑。

Sincerely,

Signature

此致，

签名

8、如何简单介绍自己

一般而言，这种介绍性邮件，更多的是发给个人，就没必要保持那么正式。可以更加随意些，但同时也要保持礼貌友好，以及热情。

举个例子，该怎么和寄宿家庭发邮件：

先对这封邮件和自己的身份进行说明：

Dear Smith Family,

Hello, my name is John. I received a confirmation letter from the exchange organization today. It said I’ll be staying with you for two months later this year. I wanted to introduce myself so you can know a bit more about me.

亲爱的史密斯家庭，

你好，我的名字是约翰。我今天收到了交流机构的确认函。它说我将在今年两个月后和你待在一起。我想自我介绍，这样你就能更多地了解我。

兴趣爱好的介绍，以及对以后共处的期待：

I’m 18 years old. I like listening to rock music, playing basketball and reading comic books. I will graduate from high school later this year, and I hope to go to college next year. I’ve never traveled outside of my country, so meeting you and visiting your country will be an exciting, new experience for me!

我今年18岁了。我喜欢听摇滚音乐，打篮球和读漫画书。我将在今年晚些时候从高中毕业，我希望明年上大学。我从未到过国外旅行，所以见到你并访问你的国家对我来说将是一个令人兴奋的新体验！

对对方回复表示期待：

I’d also like to know more about you, so if you have a chance, please write back at this email address. If you have any questions for me, I’d be happy to answer them.

我也想了解更多关于你的信息，所以如果你有机会，请回复这个电子邮件地址。如果您对我有任何疑问，我很乐意回答。

最后，表示感谢：

Thanks again for agreeing to host me—I’m very excited to meet you in person!

John

再次感谢您同意接待我

– 我很高兴见到您！

约翰

9、产品问题投诉

难免会遇到这样这产品问题，那么怎么和公司的人沟通呢，保持礼貌与尊重基本，详细描写商品的细节，说明你的请求。

先开门见山说明问题，如果不确定读者是谁可以用To Whom It May Concern来称呼：

To Whom It May Concern,

I recently bought a toaster from your company, but unfortunately it appears that the heating element isn’t working correctly.

敬启者，

我最近从贵公司买了一台烤面包机，但不幸的是，看起来加热元件工作不正常。

接着详细说明情况，尤其是购买时间地点：

For reference, the model number is TOS-577, and I bought it on May 1, 2016 at the Toaster Emporium in New York City. I returned the toaster to the store, but they said I should contact you because the model had been an “open-box” discontinued model. Because of that, they weren’t able to offer a refund or exchange.

作为参考，型号为TOS-577，我于2016年5月1日在纽约市的Toaster Emporium购买。我把烤面包机送回了商店，但他们说我应该联系你，因为这个型号是一个“开箱即用”的停产型号。因此，他们无法提供退款或换货。

表达具体需求，以及寻求解决方式以及答复：

I can understand the Toaster Emporium’s position, but the toaster shouldn’t have broken so soon. It is still covered under your company’s one-year warranty, so I would like to exchange the toaster for a working model. If that isn’t possible I would like to receive a refund. Please let me know what steps I need to take for this to happen.

我能理解Toaster Emporium的解释，但烤面包机不应该这么快就破碎了。它仍然在贵公司的一年保修范围内，因此我想将烤面包机更换为工作模型。如果那是不可能的，我想收到退款。请让我知道我需要采取哪些步骤才能实现这一目标。

最后，礼貌的结尾。

Thanks very much for your help with this situation.

Sincerely, John Johnson

非常感谢您对这种情况的帮助。

真诚的，约翰约翰逊

商业信函的模板格式参考

最后，如果您依旧感到为难

如果你还是对怎么写感觉无法下笔的话，

看看下面这里例子：

邮件错误示例：

Subject: tomorrow

As you know, tomorrow afternoon we’ll be meeting to discuss the status of all of our current projects. Donuts will be provided. Be sure to arrive on time and bring along teh materials you have been working on this week—bring enough copies for everyone. Some of these material might include your calendars, reports, and any important emails you have sent. Also, I wanted to remind you that your parking permit requests are due later this week; you should turn those in to Ms. Jones, and if she is not at her desk when you stop by, you can email them to her.

主题：明天如您所知，明天下午我们将开会讨论当前所有项目的状态。届时将提供甜甜圈。请确保准时到达并携带您本周一直在研究的资料-为每个人带足够的复印资料。其中一些材料可能包括您的日历，报告以及您发送的任何重要电子邮件。另外，我想提醒您，您的停车许可证申请将于本周晚些时候到期；您应该将这些邮件交给琼斯女士，如果您找她的时候她不在办公桌旁，您可以通过电子邮件将其发送给她。

正确的示范：

Subject: materials for Wed. staff meeting

Hi, everyone—

For tomorrow’s 3 p.m. staff meeting in the conference room, please bring 15 copies of the following materials:

Your project calendar

A one-page report describing your progress so far

A list of goals for the next month

Copies of any progress report messages you have sent to clients this past month

See you tomorrow—

Jane

主题：周三材料准备。员工大会

嗨，大家好-